Technology has made communication easier, flexible and continuous. It is now easy for anyone to know what others have communicated on any given idea or topic. This revolution in communication and access to information enabled the present generation to communicate across social, cultural and physical barriers. With these great potentials, however, comes a pressing need for everyone to be conscious about what they say online because anything spoken adversely will haunt us throughout our lifetime. So, we need to be mindful of what information we share online.
Social networking sites have also made communication possible back and forth with no respite. People are not too tired to post and share their anxiety, happiness, plans, problems, achievements, failures, frustrations, etc. Sometimes, in emotions, we speak without paying much thought and later regret the things that have been spoken. This action has proved costly and risky to their life as well as others to whom they have communicated in that way. A spoken word can be forgotten at a later stage of time, but unfortunately a written word online stays there forever.
The following are some hints that can be followed to make your communication more efficient and effective:
- When you are writing to someone for the first time, always remember to introduce yourself and mention the purpose of your writing. The same applies for oral communication, but before you move to the purpose of the call, check whether it is a proper time to talk.
- When writing to educators and elders, address them respectfully. Even with friends, ensure that your words appear pleasant and not offensive.
- When writing to people you already know, you should be able to assess in advance how this contact will react to your humor or sarcasm. When you know that a particular friend is sensitive and takes any sarcasm as an offense, then avoid sending him/her any message with humor. It is recommended to send short messages conveying the purpose of the message clearly.
- Always avoid sending or writing any email when you are emotionally down or in anger. In such situations, never talk, write or meet the person immediately. When you are composed and settled, then meet him/her directly to discuss your concern and sort out the issues to maintain healthy relationships.
- If a person is repeatedly sending negative messages about someone or about you, try to explain to him/her that it is wrong. Even if he/she continues, block the person and have nothing to do with him unless he/she changes their behavior and starts respecting people.
- Never write anything wrong about anyone on the Internet, even though you have evidence. Think for a minute if someone from your family were in his/her place, how would you react then?
Always remember that your words define you, and once written they cannot be erased completely from the Internet.